Over on the company site I’ve written a piece on Data Retention policies that references the Symphisiotomy redress scheme as a case study in data retention planning (not in a good way). For those who didn’t spot it yesterday and who are glued to the national media that isn’t referencing this huge story, let me summarise:
The State, in the form of the Redress Scheme, has told women who endured symphisotomies that they have until Monday to request their own medical records back or the State will take it on itself to destroy them. This is the same State that some of these women might want to sue, relying on these records as part of their case. The State has told the women and their legal representatives not by way of a letter, but by way of a notice on their website.
Here, on my personal blog, I get to have a small rant from time to time. This is one of those times. Because this sucks donkey balls. It is a further hideous abuse of women who have suffered, largely in silence, for years.
The terms of reference of the redress scheme (paragraph 46) clearly distinguish between two types of records: medical records provided by the applicants (the women who have endured the fall out of symphisiotomy) and records obtained from other sources by the Redress Scheme itself.
Paragraph 46 sets out that, for the first category of data “reasonable efforts” must be made to return the records. It does not set out a requirement for the destruction of the records. The second category of records it sets out will be destroyed when the Redress Scheme has run its course.
Regardless of source, this is personal and sensitive personal data relating to identifiable individuals. It is subject to the rights and duties outlined in the Data Protection Acts and in the EU Charter of Fundamental Rights. Those rights include the right to data privacy, which encompasses a right to get your data, and a right to dignity.
The Data Protection Acts and the Data Protection Directive require that data not be retained by a data controller any longer than necessary for the purpose for which it was obtained. It does not require that the data be destroyed. The women whose original medical records are in question here may have any number of purposes for them outside the scope of the Redress Scheme. On-going care and treatment of any complications arising from a symphisiotomy, seeking further legal advice, simply reminding their children and grand children of how poorly the State has treated them, historical record…. it doesn’t matter.
However, the State has skin in the game with regard to the destruction of these records. If they are gone, then it becomes impossible for any of these women to exercise their rights in further legal actions because the evidentiary documentation they need will have been destroyed. This may not be the conscious intent but it is the practical reality: the State is effectively destroying evidence when these records are destroyed. While the records may not ultimately carry the day as evidence in a court action, they are still evidence of what I had hoped were historic attitudes to women in this State.
But the haste with which the State is moving to dispose of these records and the clamorous droning of the shredders firing up heralds otherwise.
The Redress Scheme was required to make reasonable efforts to arrange for the return of documents. A message on a website when your target audience are lawyers and elderly women is not reasonable. It smacks of a box being ticked: “Did we put something out there about it? – TICK”. It is not an appropriate mechanism of communication to those audiences. A letter to a lawyer, a snippet on Marian Finucane or other radio or TV for the affected women, a feck off big advert in the news paper… all of these are infinitely more appropriate.
I would compare this to the full court press that was done in the media to raise awareness of the closing date for women to apply and provide their records to the Redress Scheme. A cynic might think that this was a cunning strategy to get the evidence in from the affected women and then arrange for its destruction before it could be used in litigation. But that would be awfully cynical.
But this is the pattern that the permanent Government (the Civil Service) seems to fall into in matters like this: Protect the State at all costs.
Compare the approach to the retention of data about primary school children to this Redress Scheme: The Dept of Education has argued trenchantly that a) data relating to medical or psychological assessments is not sensitive personal data (it is) and b) that they need to hold the data indefinitely (expressed as “until the child reaches their 30th birthday and then review”).
Why would the Dept of Education want to know all the sensitive data about kids for many years after they would have left the school system? They have not provided a coherent answer to this, despite the Grecian work of Simon McGarr (note: Trojans partied and were massacred, the greeks stayed up late and built a horse). The DPC has been left spinning as they apparently had approved of all of this and have been fought to the wire by Simon to ensure they enforce the actual law.
The answer to why is the O’Keefe case, which put the Department on the hook for child abuse in schools. So – get all the data on all the kiddies and hold it for ever in case any of them sue because of a thing so it can be used in defence of an action.
Keep it all for ever in case someone sues. In breach of Data Protection rules which require retention to be “necessary and proportionate”.
With this Redress Scheme the opposite seems to be happening: Shred focking everything in case we might be sued. Let’s ignore that shredding this data is not within the terms of reference of the Scheme. Let’s ignore that no reasonable effort has been made to arrange the return of records. Let’s create a situation where a room full of records can be whipped in to the shredder so that if any of them were thinking of suing the State they won’t be able to.
And in the middle of this we have the Data Protection Commissioner, whose office has told survivors that they are “looking into the matter”. Not that they will use their powers under the Data Protection Acts to order the proposed act of processing (i.e. the destruction) to be suspended pending a review given the tight timescale, but that they are looking at it.
This is the same Data Protection Commissioner that the Department of Education believed had pre-approved the POD database. The same Data Protection Commissioner that has approved the publication of the name and home address of every naturalised citizen in the State without a clear purpose other than ‘the Aliens Act 1956 requires it’. The same Data Protection Commissioner that the Department of Enterprise explicitly references as an agent of State policy in strategy documents.
And the same Data Protection Commissioner that Digital Rights Ireland have initiated an action against the State over regarding their apparent lack of independence from the State, as required under the Charter of Fundamental Rights and EU Treaties.
If it walks like a duck and quacks like a duck it is probably a duck. If it pulls the plug on the destruction of medical records provided to the State by women seeking redress for suffering, it might actually be a Regulator.
They have until Monday to act to vindicate and uphold the rights of women whose rights have already been trampled enough.
Anything else just sucks donkey balls.